VAT settings since 1.1.2026

English version here.

Due to the change in the VAT rate, users in some environments need to update the VAT statement settings themselves. This guide explains how to check the settings immediately after the year has changed. Please note that the settings need to be checked even if you do not use the 13.5% VAT rate.

  • If your company is not registered or has not applied for VAT registration, and there are no VAT-taxable entries in accounting, the settings do not need to be checked.
  • If you have any questions about updating the settings, you can contact our customer support. We’ll be happy to help!
Quick guide:

  1. Check the VAT statement settings
    • Go to Accounting > VAT statement > Actions > View VAT statement settings.
    • Check the settings from 1.1.2026 onwards. Earlier settings do not need to be changed.
    • If there are empty fields in the “Account rules” or “VAT types” columns on the statement, the settings need to be updated.
  2. Actions
    • If “Account rules” is empty, load the default report settings or manually add the accounting accounts and other information to the statement.
    • If “VAT types” is empty and the account definition is “-4000:9499”, delete the row.
    • If the account definition is “-4000:9499” and the “VAT types” column contains incorrect information (e.g. “0% Triangular transactions” or “0% Metal and construction services purchases”), delete the row or correct the VAT type.
  3. Loading the default settings
    • Click on the right-hand side Actions > Load default report settings.
    • After loading, check that there are no empty fields in the “Account rules” or “VAT types” columns on the statement.
  4. Custom settings
    • Add sales accounts to the new row in the empty field in the “Account rules” column.
    • Add the VAT type to the “VAT types” column if necessary.

DETAILED INSTRUCTIONS

1. Check the settings under Accounting > VAT statement > Actions > View VAT statement settings.

  • Check the settings from 1.1.2026 onwards.
  • Earlier settings do not need to be changed.

2. Find empty and/or incorrect fields

  • Check that there are no empty rows, empty fields, or incorrect information in the columns:
    • Account rules
    • VAT types
  • If there are empty fields or incorrect information, unnecessary rows must be deleted.

If the company uses the VAT type “Service purchases from outside the EU”, the VAT statement settings after corrections may look like this. If this VAT type is not in use, the rows can be deleted.

3. If the “Account rules” column is empty on the new 13.5% row, the settings need to be updated.

There are two options for updating the settings, depending on whether you have previously made changes to the VAT statement yourself.

  1. Loading new default settings
    • Default settings are loaded quickly and can be supplemented later if needed.
  2. Updating the settings manually
    • Suitable if you have made many changes to the chart of accounts, VAT types, or VAT statement settings in the software.
📢 We recommend loading the new default settings for most customers.

OPTION 1 – Loading the new default settings

If you have not previously modified the VAT statement settings and are using the software’s default settings, you can easily load the new default settings. This is the recommended way to ensure that the VAT statement works correctly.

  • Click on the right-hand side Actions > Load default report settings.
  • This loads the software’s new default settings into the VAT statement.

📢 It is important to always use the correct VAT rate on entries and invoices, as the software populates the VAT statement based on this information!

OPTION 2 – Manual custom settings

If you have previously made changes to the VAT statement settings yourself (e.g. due to a customized chart of accounts or other special settings), you can choose to manually fill in the empty fields on the VAT statement instead of loading the new default settings.

1. Add sales accounts to the new row in the empty field in the “Account rules” column

  • Rows are found under:
    • Tax on domestic sales by tax rate

2. If you are using the same accounts as with the old VAT rate

  • Enter the same account as on the 14% tax row.
  • Also fill in the “VAT types” column and use the correct VAT rate on entries and invoices.

3. If you create a new account for 13.5% VAT sales

  • Leave the “VAT type” column empty.

Once you have filled in the account information, save the settings at the bottom of the page.

Other related guides:

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