VAT settings since 1.9.2024

Due to the change in the standard VAT rate, users in some environments need to update the VAT statement settings themselves. This guide explains how to check the settings.

  • If your company is not registered or has not applied for VAT registration, and there are no VAT-taxable entries in accounting, the settings do not need to be checked.
  • If you have any questions about updating the settings, you can contact our customer support. We’ll be happy to help!
Quick guide
  1. Check the VAT statement settings
    • Go to Accounting > VAT statement > Actions > View VAT statement settings.
    • Check the settings from 1.9.2024 onwards. Settings up to 31.8.2024 do not need to be changed.
    • If there are empty fields in the “Account rules” or “VAT types” columns on the statement, the settings need to be updated.
  2. Actions
    • If “Account rules” is empty on the new 25.5% rows of the VAT statement
      • Load the default report settings, or manually add the accounting accounts and other information to the statement.
    • If “VAT types” is empty and the account definition is “-4000:9499”
      • Delete the row or add the VAT type “Service purchases from outside the EU“. This VAT type is not available in older environments, so if you do not need it, you can delete the rows.
  3. Loading the default settings
    • Click on the right-hand side Actions > Load default report settings.
    • After loading, check that there are no empty fields in the “Account rules” or “VAT types” columns on the statement.
  4. Custom settings
    • Add sales and expense accounts to the new rows in the empty fields of the “Account rules” column.
    • Add VAT types to the “VAT types” column if necessary.

DETAILED INSTRUCTIONS

VAT statement settings

1. Check the settings under Accounting > VAT statement > Actions > View VAT statement settings.

  • Check the settings from 1.9.2024 onwards.
  • Settings up to 31.8.2024 do not need to be changed.

2. Find empty fields

  • Check that there are no empty rows or empty fields in the statement settings columns:
    • Account rules
    • VAT types
  • If there are empty fields, the information must either be filled in or any unnecessary rows must be deleted.

3. If the account rule is “-4000:9499” and the “VAT types” column is empty or contains a VAT type other than “Service purchases from outside the EU”, the row must be edited.

  • The row is intended for the VAT type “Service purchases from outside the EU“.
  • If you do not need this VAT type and such a row appears on the statement, delete the row and save the settings.

4. If the “Account rules” column is empty on the new 25.5% rows, the settings need to be updated.

There are two options for updating the settings, depending on whether you have previously made changes to the VAT statement yourself.

  1. Loading new default settings
    • Default settings are loaded quickly and can be supplemented later if needed.
  2. Updating the settings manually
    • Suitable if you have made many changes to the chart of accounts, VAT types, or VAT statement settings in the software.
📢 We recommend loading the new default settings for most customers.
Loading the default settings

If you have not previously changed the VAT statement settings and are using the software’s default settings, you can easily load the new default settings. This is the recommended way to ensure that the VAT statement works correctly.

  • Click on the right-hand side Actions > Load default report settings.
  • This loads the software’s new default settings into the VAT statement.

📢 It is important to always use the correct VAT rate on entries and invoices, as the software populates the VAT statement based on this information!
Manual custom settings

If you have previously made changes to the VAT statement settings yourself (e.g. due to a customized chart of accounts or other special settings), you can choose to manually fill in the empty fields on the VAT statement instead of loading the new default settings.

1. Add sales and expense accounts to the new rows in the empty fields of the “Account rules” column

  • Rows are found under:
    • Tax on domestic sales by tax rate
    • Tax on goods purchases from other EU countries
    • Tax on service purchases from other EU countries
    • Tax on imports of goods from outside the EU
    • Tax on construction service purchases (reverse charge)

2. If you are using the same accounts as with the old VAT rate

  • Enter the same account as on the 24% tax rows
  • Also fill in the “VAT types” column and use the correct VAT rate on entries/invoices

3. If you create a new account for 25.5% VAT sales

  • Leave the “VAT type” column empty

Once you have filled in the account information, save the settings at the bottom of the page.

Other related guides:

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