{"id":8449,"date":"2026-02-04T14:49:41","date_gmt":"2026-02-04T12:49:41","guid":{"rendered":"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/creating-a-new-purchase-invoice\/"},"modified":"2026-02-04T14:49:41","modified_gmt":"2026-02-04T12:49:41","slug":"creating-a-new-purchase-invoice","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.fi\/fi\/en\/kayttoohjeet\/creating-a-new-purchase-invoice\/","title":{"rendered":"Creating a New Purchase Invoice"},"content":{"rendered":"\n<p><strong>This guide explains how<\/strong> <strong>to create purchase invoices in SimplBooks.<\/strong><\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#002222;border-radius:8px\"><div class=\"su-box-title\" style=\"background-color:#295555;color:#ffffff;border-top-left-radius:6px;border-top-right-radius:6px\">Quick Guide<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:6px;border-bottom-right-radius:6px\">\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create a new purchase invoice from <strong>Functions<\/strong> &gt; <strong>Purchase Invoices<\/strong> &gt; <strong>New Invoice<\/strong>.<\/li>\n\n\n\n<li>Select a supplier or create a new supplier at this point.<\/li>\n\n\n\n<li>Fill in the invoice details. The purchase invoice number is a required field.<\/li>\n\n\n\n<li>Add the invoice line details.<\/li>\n\n\n\n<li>Save.<\/li>\n<\/ol>\n\n\n\n<\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"detailed-guide\" >DETAILED GUIDE<\/h4>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Creating a new purchase invoice<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<p>A new purchase invoice is created from <strong>Function<\/strong>s &gt; <strong>Purchase Invoices <\/strong>&gt; <strong>New Purchase Invoice<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"378\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-1024x378.png\" alt=\"\" class=\"wp-image-7910\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-1024x378.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-300x111.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-768x283.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-50x18.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-1536x566.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-920x339.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-600x221.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1-320x118.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Filling in purchase invoice details<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-1024x567.png\" alt=\"\" class=\"wp-image-7912\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-1024x567.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-300x166.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-768x425.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-50x28.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-1536x850.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-920x509.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-600x332.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1-320x177.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1.png 1614w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Supplier<\/strong> &#8211; If the supplier is new, you can save the supplier&#8217;s details in the system at this point. The next time you create a purchase invoice from that supplier, the details can be filled in automatically by searching by supplier name. Supplier details can also be added and edited from <strong>Business Partners <\/strong>&gt; <strong>Customers and Suppliers<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Purchase invoice number<\/strong> &#8211; The purchase invoice number is a required field, but there are no specific format requirements. The invoice number can usually be found on the purchase invoice.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Document number<\/strong> &#8211; The system generates the document number automatically. More information on changing the automatic numbering can be found <a href=\"http:\/\/support.simplbooks.fi\/fi\/knowledge-base\/auttomaattisen-numeroinnin-muuttaminen-myyntilaskuilla-ostolaskuilla-tarjouksilla-tai-varastokirjauksilla\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Invoice date<\/strong> &#8211; This is usually shown on the purchase invoice. The system defaults to either the current date or the most recent purchase invoice date.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Accounting date<\/strong> &#8211; This determines the date of the accounting entry.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Due date<\/strong> &#8211; You can save a payment term in the supplier&#8217;s details, in which case the due date is determined automatically based on the invoice date and the payment term.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Payment details<\/strong> &#8211; You can add the invoice reference number here, among other things.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Additional invoice information<\/strong> &#8211; You can attach the invoice image or other supporting document as an attachment.<\/li>\n<\/ul>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Filling in purchase invoice lines<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-1024x567.png\" alt=\"\" class=\"wp-image-7914\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-1024x567.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-300x166.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-768x425.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-50x28.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-1536x850.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-920x509.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-600x332.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1-320x177.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1.png 1614w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Account <\/strong>&#8211; The expense account for the invoice, e.g. 4000 Purchases.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Product (optional) <\/strong>&#8211; For example, if the item is a product being purchased for inventory and it has a product code saved in the system.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Description<\/strong> &#8211; The system automatically fills in the account name here, but you can enter a more detailed description.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>VAT<\/strong> &#8211; Select the applicable VAT rate for the line.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Quantity<\/strong> &#8211; The default value is 1 and does not need to be changed. The unit price of a single item is not entered on the invoice line.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Unit <\/strong>&#8211; The default value is &#8220;pcs&#8221; and does not need to be changed. <\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Discount-%<strong> (optional<\/strong> <\/strong>&#8211; Any applicable discount percentage.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><strong>Amount<\/strong><\/strong> &#8211; The total amount for the line.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> If you enter amounts inclusive of VAT, remember to select &#8220;<strong>Amount includes VAT<\/strong>&#8220;. <\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> If the total amount does not match the total on the original invoice, it may be due to a VAT rounding difference. In that case, you can adjust the VAT amount manually. <\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udca1 <strong>Tip<\/strong>:<strong> <\/strong>When a purchase invoice is saved, the system automatically creates the corresponding accounting entries (postings), provided you are using accrual-based accounting. <\/p>\n\n\n\n<p>More information on automatic postings can be found in the guide: <a href=\"http:\/\/support.simplbooks.fi\/fi\/knowledge-base\/myynti-ja-ostolaskujen-automaattisten-kirjausten-muuttaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Changing the automatic postings for sales and purchase invoices<\/a>. <\/div><\/div>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Entering amounts on invoice lines<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"540\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-1024x540.png\" alt=\"\" class=\"wp-image-7916\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-1024x540.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-300x158.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-768x405.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-50x26.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-1536x810.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-920x485.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-600x316.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1-320x169.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1.png 1590w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>If you add multiple units of the same product on a single line (i.e. &#8220;<strong>Quantity<\/strong>&#8221; is more than 1), the calculation method depends on whether you enter the quantity or the amount first.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you enter the quantity first, for example 10 pcs, and then enter the amount, for example \u20ac15, the system interprets the amount as the total price. In this case the unit price becomes \u20ac1.50 and the total price is \u20ac15.<\/li>\n\n\n\n<li>If instead you enter the amount on the line first and only then the quantity, the system assumes the first amount entered is the unit price. In that case the total price becomes \u20ac150.<\/li>\n<\/ul>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Adding an attachment to an invoice after saving<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"455\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-1024x455.png\" alt=\"\" class=\"wp-image-7918\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-1024x455.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-300x133.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-768x342.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-50x22.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-1536x683.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-920x409.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-600x267.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2-320x142.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-2.png 1574w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>You can add an attachment to a purchase invoice after saving without needing to open the invoice in edit mode. Click on the purchase invoice and select from the right-hand panel <strong>Functions <\/strong>&gt; &#8220;<strong>Add invoice attachment<\/strong>&#8220;.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> The maximum allowed attachment size is 4 MB. Attachments can be added from your computer or from documents imported into the system.<\/div><\/div> <\/p>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Creating a new invoice by copying<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"455\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-1024x455.png\" alt=\"\" class=\"wp-image-7920\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-1024x455.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-300x133.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-768x342.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-50x22.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-1536x683.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-920x409.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-600x267.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1-320x142.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1.png 1574w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>If you regularly purchase from the same supplier, it is worth creating a new purchase invoice by copying an existing one. This way the system automatically fills in a large portion of the purchase invoice details.<\/p>\n\n\n\n<p>To create a new purchase invoice by copying, go to <strong>Functions &gt; Purchase Invoices<\/strong>, select the invoice whose details you want to use. Once you have opened the relevant invoice, select <strong>Functions <\/strong>&gt; &#8220;<strong>Copy purchase invoice<\/strong>&#8221; on the right.<\/p>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-spoiler su-spoiler-style-modern su-spoiler-icon-chevron su-spoiler-closed\" data-scroll-offset=\"0\" data-anchor-in-url=\"no\"><div class=\"su-spoiler-title\" tabindex=\"0\" role=\"button\"><span class=\"su-spoiler-icon\"><\/span>Paying a purchase invoice<\/div><div class=\"su-spoiler-content su-u-clearfix su-u-trim\">\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"413\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-1024x413.png\" alt=\"\" class=\"wp-image-7908\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-1024x413.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-300x121.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-768x309.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-50x20.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-1536x619.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-920x371.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-600x242.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals-320x129.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/ostoals.png 1586w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>The Functions menu in the purchase invoice view contains various options related to paying purchase invoices.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Mark as paid<\/strong>&nbsp;\u2013 You can match a payment already in the system (e.g. imported from a bank or bank statement) to the invoice, or create a new payment. If the payment amount covers the full purchase invoice amount, the invoice will appear with the status &#8220;<strong>Paid<\/strong>&#8220;.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Mark as sent to bank&nbsp;<\/strong>\u2013 If you have scheduled the purchase invoice payment in online banking, you can use this function. The purchase invoice will then appear with the status &#8220;<strong>Awaiting bank<\/strong>&#8220;.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Export payment as XML file<\/strong>&nbsp;\u2013 This allows you to save the payment XML file to your computer.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Pay in bank&nbsp;<\/strong>\u2013 This function allows you to send the payment to the bank. The purchase invoice will then appear with the status &#8220;<strong>Awaiting bank<\/strong>&#8220;. Payments must always be confirmed with online banking credentials. If the confirmation is left incomplete, the payment will not be forwarded to the bank.<\/li>\n<\/ul>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> <strong>Mark as sent to bank<\/strong>&nbsp;\u2013 this function does not send the payment to the bank; the payment must be made separately in your online banking. The function only helps to distinguish invoices that have already been scheduled for payment from others. <\/div><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> &nbsp;<strong>Note!<\/strong>&nbsp;<strong>Export payment as XML file<\/strong>&nbsp;\u2013 this function does not send the payment to the bank; the payment must be made separately in your online banking. <\/div><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> <strong>Pay in bank<\/strong>&nbsp;\u2013 this function is only visible when the bank connection (Aiia) has been activated (see&nbsp;<a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/pankkiyhteydet-ostolaskujen-maksaminen-simplbooksista\/\" target=\"_blank\" rel=\"noreferrer noopener\">guide<\/a>). Payments can only be confirmed by the user who created the integration. <\/div><\/div>\n\n\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#a7bdac;border-radius:8px\"><div class=\"su-box-title\" style=\"background-color:#DAF0DF;color:#333333;border-top-left-radius:6px;border-top-right-radius:6px\">Other related guides:<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:6px;border-bottom-right-radius:6px\">\n\n\n\n<div class=\"su-list\" style=\"margin-left:0px\">\n\n\n\n<ul class=\"wp-block-list\">\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/ostolaskun-merkitseminen-maksetuksi\/\" target=\"_blank\" rel=\"noreferrer noopener\">Marking a purchase invoice as paid<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/pankkiyhteydet-ostolaskujen-maksaminen-simplbooksista\/\" target=\"_blank\" rel=\"noreferrer noopener\">Paying purchase invoices from SimplBooks<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/auttomaattisen-numeroinnin-muuttaminen-myyntilaskuilla-ostolaskuilla-tarjouksilla-tai-varastokirjauksilla\/\" target=\"_blank\" rel=\"noreferrer noopener\">Changing automatic numbering for sales invoices, purchase invoices, quotes or inventory entries<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/myynti-ja-ostolaskujen-automaattisten-kirjausten-muuttaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Changing the automatic postings for sales and purchase invoices<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/asiakkaan-ja-toimittajan-tietojen-katselu-seka-muokkaaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Viewing and editing supplier details<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/ostoreskontran-raportin-sisalto\/\" target=\"_blank\" rel=\"noreferrer noopener\">Contents of the accounts payable report<\/a><\/li>\n<\/ul>\n\n\n\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"author":0,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[116],"ht_kb_tag":[],"class_list":["post-8449","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-purchases"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb\/8449","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/comments?post=8449"}],"version-history":[{"count":0,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb\/8449\/revisions"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/media?parent=8449"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb_category?post=8449"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=8449"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}