{"id":8526,"date":"2026-01-21T14:43:12","date_gmt":"2026-01-21T12:43:12","guid":{"rendered":"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/sending-a-sales-invoice\/"},"modified":"2026-01-21T14:43:12","modified_gmt":"2026-01-21T12:43:12","slug":"sending-a-sales-invoice","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.fi\/fi\/en\/kayttoohjeet\/sending-a-sales-invoice\/","title":{"rendered":"Sending a Sales Invoice"},"content":{"rendered":"\n<p><strong>This guide explains how to send completed sales invoices and how to include attachments with invoices.<\/strong> <\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sales invoices can be sent by email, as e-invoices, or as paper invoices through the e-invoicing operator.<\/li>\n\n\n\n<li>Instructions for creating a new sales invoice can be found <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/uuden-myyntilaskun-tekeminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/li>\n<\/ul>\n\n\n\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#002222;border-radius:8px\"><div class=\"su-box-title\" style=\"background-color:#295555;color:#ffffff;border-top-left-radius:6px;border-top-right-radius:6px\">Quick guide<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:6px;border-bottom-right-radius:6px\">\n\n\n\n<ol class=\"wp-block-list\">\n<li>Open the sales invoice you want to send under <strong>Actions<\/strong> &gt; <strong>Sales Invoices<\/strong>.<\/li>\n\n\n\n<li>Send the invoice by clicking &#8220;<strong>Send<\/strong>&#8221; on the right. You can also send the invoice from the sales invoice list view using the menu at the end of the row (three dots).<\/li>\n\n\n\n<li>In the send view, select &#8220;<strong>Send by email<\/strong>&#8221; or &#8220;<strong>Send as e-invoice<\/strong>&#8220;, verify the details, and send the invoice.<\/li>\n<\/ol>\n\n\n\n<\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"detailed-guide\" >DETAILED GUIDE<\/h4>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>1. Sales invoices are found under Actions &gt; Sales Invoices<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"370\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1024x370.png\" alt=\"\" class=\"wp-image-7812\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1024x370.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-300x109.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-768x278.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-50x18.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-1536x556.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-920x333.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-600x217.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-320x116.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1.png 1584w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>2. Click to select the invoice you want to send<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"327\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1024x327.png\" alt=\"\" class=\"wp-image-7814\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1024x327.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-300x96.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-768x245.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-50x16.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-1536x490.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-920x293.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-600x191.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2-320x102.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/2.png 1583w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>3. Select &#8220;Send invoice&#8221; from the right-hand side<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"382\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1024x382.png\" alt=\"\" class=\"wp-image-7816\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1024x382.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-300x112.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-768x286.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-50x19.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-1536x572.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-920x343.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-600x224.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-320x119.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3.png 1583w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>4. Sending the invoice by email<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1024x512.png\" alt=\"\" class=\"wp-image-7818\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1024x512.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-300x150.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-768x384.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-50x25.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-1536x768.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-920x460.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-600x300.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4-320x160.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/4.png 1580w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the &#8220;<strong>Send email<\/strong>&#8221; tab.<\/li>\n\n\n\n<li><strong>Email<\/strong> \u2014 Enter the address to which you want the invoice sent.<\/li>\n\n\n\n<li><strong>Message content<\/strong> \u2014 You can add a suitable subject and message, or use a pre-saved message template.<\/li>\n\n\n\n<li><strong>Attachments<\/strong> \u2014 The invoice is automatically attached as a PDF and XML file. You can remove the automatic attachments and add new ones if needed.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udca1 <strong>Tip<\/strong>: You can edit existing message templates or create new ones under <strong>Settings<\/strong> &gt; <strong>Environment settings<\/strong> &gt; <strong>Message templates<\/strong>. <\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>5. Sending the invoice as an e-invoice<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"393\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-1024x393.png\" alt=\"\" class=\"wp-image-7820\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-1024x393.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-300x115.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-768x295.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-50x19.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-1536x589.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-920x353.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-600x230.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5-320x123.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/5.png 1580w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the &#8220;<strong>Send e-invoice<\/strong>&#8221; tab.<\/li>\n\n\n\n<li>Our e-invoicing operator is Apix (instructions for activating e-invoicing can be found <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/verkkolaskutuksen-kayttoonotto\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>).<\/li>\n\n\n\n<li>E-invoices do not have attachments by default, but you can add them in this view. <strong>Please note<\/strong> that not all recipients accept attachments on e-invoices.<\/li>\n\n\n\n<li>If a business ID has not been saved to the customer&#8217;s details and you send the invoice as an e-invoice, it will be delivered to the recipient as a paper invoice.<\/li>\n\n\n\n<li>See the price list for e-invoices and paper invoices <a href=\"https:\/\/www.simplbooks.fi\/hinnat\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udce2 <strong>Note!<\/strong> The customer&#8217;s business ID allows the e-invoicing address to be identified automatically. The e-invoicing operator Apix checks based on the business ID whether the recipient has e-invoicing enabled. If no e-invoicing address is found, the invoice will be delivered to the customer as a paper invoice. The system will warn you if a business ID has been entered but the invoice is about to be sent as a paper invoice.<\/p>\n\n\n\n<p><strong>If a customer has more than one e-invoicing address, the warning may appear unnecessarily<\/strong>. In that case, it is advisable to save the e-invoicing address in the customer&#8217;s details under <strong>Business partners &gt; Customers and suppliers<\/strong>. Once the e-invoicing address is saved, it will be used for sending instead of the business ID. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1578\" height=\"795\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1024x516.png\" alt=\"\" class=\"wp-image-7824\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1024x516.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-300x151.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-768x387.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-50x25.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-1536x774.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-920x463.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-600x302.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6-320x161.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/6.png 1578w\" sizes=\"auto, (max-width: 1578px) 100vw, 1578px\" \/><\/a><\/figure>\n\n\n\n<\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#a7bdac;border-radius:8px\"><div class=\"su-box-title\" style=\"background-color:#DAF0DF;color:#333333;border-top-left-radius:6px;border-top-right-radius:6px\">Other related guides:<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:6px;border-bottom-right-radius:6px\">\n\n\n\n<div class=\"su-list\" style=\"margin-left:0px\">\n\n\n\n<ul class=\"wp-block-list\">\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/verkkolaskutuksen-kayttoonotto\/\" target=\"_blank\" rel=\"noreferrer noopener\">Setting up e-invoicing<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/uuden-myyntilaskun-tekeminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Creating a new sales invoice<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/asiakkaan-ja-toimittajan-tietojen-katselu-seka-muokkaaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Viewing and editing customer and supplier details<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"http:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/yrityksen-tietojen-lisaaminen-laskuille-ja-tarjouksille\/\" target=\"_blank\" rel=\"noreferrer noopener\">Adding your company details to invoices and quotations<\/a><\/li>\n<\/ul>\n\n\n\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n","protected":false},"author":0,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[115],"ht_kb_tag":[],"class_list":["post-8526","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-sales"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb\/8526","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/comments?post=8526"}],"version-history":[{"count":0,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb\/8526\/revisions"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/media?parent=8526"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb_category?post=8526"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=8526"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}