{"id":8543,"date":"2026-03-03T14:49:48","date_gmt":"2026-03-03T12:49:48","guid":{"rendered":"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/making-accounting-journal-entries\/"},"modified":"2026-03-03T14:49:48","modified_gmt":"2026-03-03T12:49:48","slug":"making-accounting-journal-entries","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.fi\/fi\/en\/kayttoohjeet\/making-accounting-journal-entries\/","title":{"rendered":"Making Accounting Journal Entries"},"content":{"rendered":"\n<p><strong>This guide explains how to create new journal entries in SimplBooks.<\/strong><\/p>\n\n\n\n<div style=\"height:21px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#002222;border-radius:8px\"><div class=\"su-box-title\" style=\"background-color:#295555;color:#ffffff;border-top-left-radius:6px;border-top-right-radius:6px\">Quick guide<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:6px;border-bottom-right-radius:6px\">\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create a journal entry under <strong>Accounting &gt; Journal Entries &gt; New Entry<\/strong>.<\/li>\n\n\n\n<li>Change the date if necessary and add a description for the entry.<\/li>\n\n\n\n<li>Fill in at least two lines and complete at least the <strong>Account<\/strong>, <strong>Credit<\/strong>, and <strong>Debit<\/strong> fields.<\/li>\n\n\n\n<li>Select the VAT rate if required and save the entry.<\/li>\n<\/ol>\n\n\n\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"> There is a separate written guide for adding opening balances <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/alkusaldojen-lisaaminen-aloittavalle-yritykselle\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a> and a video guide <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/video-ohje-5-alkusaldojen-lisaaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/p>\n\n\n\n<\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"detailed-guide\" >DETAILED GUIDE<\/h4>\n\n\n\n<p><strong>1. Journal entries are created under Accounting &gt; Journal Entries &gt; New Entry.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"327\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-1024x327.png\" alt=\"\" class=\"wp-image-8207\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-1024x327.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-300x96.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-768x245.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-50x16.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-1536x490.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-920x294.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-600x192.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5-320x102.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/1-5.png 1588w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>2. Enter the entry details<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"353\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-1024x353.png\" alt=\"\" class=\"wp-image-8209\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-1024x353.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-300x104.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-768x265.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-50x17.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-1536x530.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-920x318.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-600x207.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22-320x110.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/22.png 1582w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Description<\/strong> &#8211; For example, the customer or supplier name, invoice number or subject, or another description of the accounting transaction.<\/li>\n\n\n\n<li><strong>Date<\/strong> &#8211; For bank transactions, the payment date is used.<\/li>\n\n\n\n<li><strong>Default entry<\/strong> &#8211; A default entry automatically fills in the entry description and the accounting accounts in the debit and credit columns. See the default entries guide <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/oletuskirjaukset\/\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/li>\n\n\n\n<li><strong>Attachment<\/strong> &#8211; You can attach a receipt or a copy of an invoice to the entry for record-keeping purposes.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>3. Add the accounts associated with the entry<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"387\" src=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-1024x387.png\" alt=\"\" class=\"wp-image-8213\" srcset=\"https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-1024x387.png 1024w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-300x113.png 300w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-768x290.png 768w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-50x19.png 50w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-1536x581.png 1536w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-920x348.png 920w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-600x227.png 600w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5-320x121.png 320w, https:\/\/support.simplbooks.fi\/fi\/wp-content\/uploads\/2024\/02\/3-5.png 1581w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Account<\/strong> &#8211; Select the accounting account from the dropdown. You can also search for an account by its number or name.<\/li>\n\n\n\n<li><strong>Description<\/strong> &#8211; Optional additional information for the entry line.<\/li>\n\n\n\n<li><strong><strong>VAT<\/strong><\/strong> &#8211; Select the VAT rate for the expense or income account if applicable. The software will then calculate the VAT amount automatically.<\/li>\n\n\n\n<li><strong>Debit<\/strong> or <strong>Credit<\/strong> &#8211; The debit and credit amounts must be equal. On each line, enter the amount in only one field \u2014 either debit or credit.<\/li>\n\n\n\n<li><strong>Calculate VAT from gross amount<\/strong> &#8211; By default, the software calculates VAT from the gross amount, but you can also select net calculation if preferred.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>By default, an entry has one line. When you fill in the first line, the software automatically adds the remaining amount to a new line. Select the accounting account for the new line, add the VAT rate if required, and verify the amount. An entry must have at least two lines, and the debit and credit totals must match.<\/p>\n\n\n\n<p>When the details are correct, save the entry. You can also edit the entry after saving if needed.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-note\"  style=\"border-color:#c0d6c5;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#DAF0DF;border-color:#ffffff;color:#333333;border-radius:8px;-moz-border-radius:8px;-webkit-border-radius:8px;\">\ud83d\udca1 <strong>Tip<\/strong>: Money leaves the bank account on the credit side and arrives on the debit side \u2014 meaning purchases are recorded on the credit side of the bank account and income on the debit side. <\/div><\/div>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<div style=\"height:35px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"su-box su-box-style-default\" id=\"\" style=\"border-color:#a7bdac;border-radius:8px\"><div class=\"su-box-title\" style=\"background-color:#DAF0DF;color:#333333;border-top-left-radius:6px;border-top-right-radius:6px\">Other related guides:<\/div><div class=\"su-box-content su-u-clearfix su-u-trim\" style=\"border-bottom-left-radius:6px;border-bottom-right-radius:6px\">\n\n\n\n<div class=\"su-list\" style=\"margin-left:0px\">\n\n\n\n<ul class=\"wp-block-list\">\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/oletuskirjaukset\/\" target=\"_blank\" rel=\"noreferrer noopener\">Default entries<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/eniten-kaytetyt-kirjanpidon-kirjaukset\/\" target=\"_blank\" rel=\"noreferrer noopener\">Most commonly used journal entries<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/alkusaldojen-lisaaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Starting bookkeeping for a new business in SimplBooks<\/a><\/li>\n\n\n\n<li><i class=\"sui sui-book\" style=\"color:#333\"><\/i> <a href=\"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/tuloslaskelman-ja-taseen-alkusaldojen-syottaminen\/\" target=\"_blank\" rel=\"noreferrer noopener\">Entering opening balances for the income statement and balance sheet<\/a><\/li>\n<\/ul>\n\n\n\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n","protected":false},"author":0,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[117],"ht_kb_tag":[],"class_list":["post-8543","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-accounting"],"_links":{"self":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb\/8543","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"replies":[{"embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/comments?post=8543"}],"version-history":[{"count":0,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb\/8543\/revisions"}],"wp:attachment":[{"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/media?parent=8543"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb_category?post=8543"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/support.simplbooks.fi\/fi\/en\/wp-json\/wp\/v2\/ht_kb_tag?post=8543"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}