{"id":8553,"date":"2026-02-19T15:01:00","date_gmt":"2026-02-19T13:01:00","guid":{"rendered":"https:\/\/support.simplbooks.fi\/fi\/kayttoohjeet\/creating-a-travel-expense-report\/"},"modified":"2026-02-19T15:01:00","modified_gmt":"2026-02-19T13:01:00","slug":"creating-a-travel-expense-report","status":"publish","type":"ht_kb","link":"https:\/\/support.simplbooks.fi\/fi\/en\/kayttoohjeet\/creating-a-travel-expense-report\/","title":{"rendered":"Creating a Travel Expense Report"},"content":{"rendered":"\n

This guide explains how to create travel expense reports in SimplBooks.<\/strong><\/p>\n\n\n\n

What are travel expense reports?
<\/strong>A travel expense report lets you record the costs of business trips in your bookkeeping. The software automatically calculates tax-free mileage reimbursements, daily allowances, and meal allowances based on the information you provide, and creates the necessary accounting entries. You can also add receipts for purchases made during the trip to the travel expense report.<\/p>\n\n\n\n

Can travel expenses be invoiced to a customer?
<\/strong>Yes. You can add daily allowances and mileage reimbursements from a travel expense report directly to a sales invoice and bill them on to your customer. See the detailed guide here<\/a>.<\/p>\n\n\n\n

Want to know more?
<\/strong>Read more on our blog: How to create a first-class travel expense report<\/a>.<\/p>\n\n\n\n<\/div><\/div>\n\n\n\n

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Quick guide<\/div>
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  1. Create a new travel expense report under Operations<\/strong> > Travel & Expense Reports<\/strong> > New Invoice<\/strong> > Travel Expense Report.<\/strong><\/li>\n\n\n\n
  2. Fill in the report details. <\/li>\n\n\n\n
  3. Add the required details: mileage reimbursements, daily allowances, number of meals, and\/or receipts.<\/li>\n\n\n\n
  4. When adding receipts, the vendor’s detailed information and receipt number are not mandatory.<\/li>\n\n\n\n
  5. Save the report. <\/div><\/div><\/li>\n<\/ol>\n\n\n\n
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    \ud83d\udce2 Note! <\/strong>The Tax Administration sets the maximum amounts for tax-free reimbursements annually. If the amounts change, you can update the default reimbursement values under Settings<\/strong> > Environment Settings<\/strong> > Travel & Expense Report Settings<\/strong>. <\/div><\/div>\n\n\n\n
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    DETAILED GUIDE<\/h4>\n\n\n\n
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    <\/span>Creating a new travel expense report<\/div>
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    Create a new travel expense report under Operations<\/strong> > Travel & Expense Reports<\/strong> > New Invoice<\/strong> > Travel Expense Report<\/strong><\/span><\/p>\n\n\n\n

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    <\/span>Filling in the report details<\/div>
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